HP Helps Organizations Reduce Business Risk with Transparent Records Management

HP (NYSE:HPQ) today introduced a records management solution that enables customers to significantly reduce the business risks associated with the growing regulatory compliance and legal discovery demands.

HP TRIM 7 – an advanced records management solution built on 24 years of experience and best practices – enables organizations to transparently manage all of their Microsoft SharePoint Server records in a single environment, regardless of the source. This includes documents as well as information found in SharePoint Server blogs, wikis, discussions, forms, calendars and workflows.

Widespread adoption of SharePoint Server provides the opportunity to consolidate and simplify the management of content stored across multiple SharePoint instances. HP TRIM 7 enables the transparent capture, search and management of all types of physical and electronic business information, including Microsoft Office SharePoint Server 2007 and the upcoming SharePoint Server 2010.

“Organizations today need solutions to manage the explosion of large volumes of information,” said Mark Gilbert, research vice president, Gartner. “New solutions are growing rapidly for authoring and managing enterprise content in various formats and sources, and this trend is truly changing the way organizations do business.”

“The explosion in Content 2.0 blogs, wikis and discussions creates new information management challenges for organizations trying to meet an escalating set of regulation,” said Jonathan Martin, vice president and general manager, Information Management Solutions, HP. “HP TRIM allows customers to marry records management best practices and governance with dynamic collaboration platforms such as SharePoint.”

Transparent records management for Microsoft SharePoint products and technologies

To help SharePoint Server customers, HP TRIM 7 provides two new modules:

HP TRIM Records Management improves business records management by providing transparent access to all the SharePoint Server content held in HP TRIM right from the SharePoint Server workspace. In addition, HP TRIM’s U.S. Department of Defense 5015.2 v3 certification means users are getting the highest levels of records management control for their enterprise content.
HP TRIM Archiving helps customers reduce the risk of data loss when reclaiming storage and system resources from SharePoint Server. The module seamlessly archives specific list objects in SharePoint Server, or entire SharePoint Server sites, to HP TRIM. This happens behind the scenes, which allows users to take entire SharePoint Server sites offline while ensuring continued access to information.

”We’re pleased to see HP embracing and extending the SharePoint platform for their TRIM offering. For our joint customers, this provides a great opportunity to realize the value of their investment in both technology stacks,” said Tricia Bush, director, Microsoft SharePoint. “This shows the commitment of both companies to openness and interoperability in the content management arena.”

Faster deployment, increased productivity

With the new HP TRIM 7 web client interface and its highly configurable, off-the-shelf capabilities, customers can realize a faster deployment compared to other records management solutions – in weeks rather than months. In addition, the improved indexing and search capability allows customers to decrease the time spent searching for critical information as well as reduce response time for legal discovery, compliance requests and audits. Many HP TRIM customers have found improvement in staff efficiencies of up to 65 percent. ⁽¹⁾

The City of Ryde, a local government agency in New South Wales, Australia, reduced electronic information discovery request time by 80 percent, from 10 days to two days, by implementing HP TRIM. ⁽²⁾

“By streamlining our business processes with HP TRIM, we can process customer applications in hours versus several days, which has helped us reduce our technology costs, and improve our customer service and information governance,” said Linda Shave, manager, Information, Integration and Compliance, City of Ryde.

HP also offers services for Information Governance, Records Management Implementation and Microsoft SharePoint for faster time to value of HP TRIM.

More information is available at www.hp.com/go/informationmanagement.

About HP

HP creates new possibilities for technology to have a meaningful impact on people, businesses, governments and society. The world’s largest technology company, HP brings together a portfolio that spans printing, personal computing, software, services and IT infrastructure to solve customer problems. More information about HP is available at http://www.hp.com.

(1) “Metro Regional Government – Case Study,” HP, 2008.

(2) “City of Ryde Case Study,” HP, 2009.

Microsoft is a U.S. registered trademark of Microsoft Corporation.

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